March-April 2020 clerks report

Clerk Report April 2020

Date

Name

Subject

CORRESPONDENCE

 

 

 

 

 

9.3.2020- 

Unwell 

 

18.3.2020

 

 

9-18.3.2020

Actions taken by the Chairman on the Clerk’s behalf

1.     Contact details - in public domain - for Village's Over 60's Group passed over Fleur Brooks - UDC -Safeguarding Office

2.     Contact details for Village Fete Committee passed on, with permission, to Angela Grenski UDC Community Safety Partnership so the Police & Community Partnership have a stall at the fete.   

3.     All cheques written for 9th March Meeting sent off/ delivered to beneficiaries excepting PC Clerk's Account and Clerk's Personal Expenses  

4.     Email to Ben Smeedon asking for tree advice at Hill Green re donated trees

5.     Email to Mr Noble giving permission that Allotment Land could be worked from to clear the ditch - further email from him advising of rubbish found on ditch and other rubbish there. Email sent back. Cllr Patmore contacted re rubbish - he said much comes from a house there but we can discuss.  

6.     Response to P Walter's email re Stickling Green Copse cc to Clerk

7.     Cllr Couchman has now delivered copies of letters re Stickling Copse to me, Cllr Carter & Cllr Clayton, scanned to all Cllrs. 

8.     UDC S106 Questionnaire completed

9.     Chased Cllr Cook for new website address as needed for newsletter and also as it goes live on the day you need to post agenda, meeting docs etc...

10.  Planning applications discussed in meeting:  All comments - which were no comments - advised to UDC

11.  Cllr Edward Oliver telephone-confirmed that his statement re UDC Standards Committee and Confidentiality of meetings/part of meetings could be minuted and also placed in the PC newsletter.

12.  Email enclosing letter of acknowledgement dd 13th March re. FOI request from a parishioner received 9th March sent to him by email & cc'd to Clerk

13.  Email acknowledgement to a parishioner re his email 'Suggestion' dd 11th March

14.   Attended Corsto meeting as Cllr Stanford poorly. Cllr Cook is going to play to see if it works today at transferring documentation. Cllr Cook will then copy across all needed documentation so when it goes live on 1st April, everything is there.... and then when he has done all this, he will give you a tutorial....

15.  15. Letter to Jubilee Filed advising of Funding for Projects Grant for £5000 for the Adventure Playground.

16.   

Cllr Gill has also been circulating the Covid-19 updates from EALC

18.3.2020

EALC 

Covid-19 update #1 and #2

 

Jubilee Field

Thanks for grant funding, and a poster of the proposed layout of the new playground.

 

Uttlesford CAB

Covid -19 update

 

EALC

Bulletin w/c 9th March

 

Planning

Planning Application Notification -UTT/20/06 38/HHF Clatterbury Cottage, Arkesden Road, Clavering, Saffron Walden, Essex, CB11 4QU     

 

EALC

Police bulletin w/c 9th March

 

EALC 

Legal update.

 

Highways

Closure of Watery Stones for 15 days from 1st June for Affinity Water works. 

 

Highways

Closure of Langley Road for 1 day on 23rd March for ECC patching

 

Trees

Rye Street Trees – request that CPC receive free trees in November for planting as the deadline is 20th March, and no responses from Ben Smeeden yet. 

19-21.03

Website

Collecting documents for the new website.

21.3.2020

 

Copy of notes made during the confidential Standard’s Board hearing, sent from an anonymous source with no covering letter – following contact with Mr. Pugh, on his advice the letter was destroyed.

23.3.2020

Highways

Closure of Pelham Road for 49 days for Affinity Water works. From 13th April. 

 

EALC

Latest Covid-19 report circulated, and advice that the EALC offices are now closed, contact can be made via email.

 

ECC

STAY AT HOME

 

Planning

Planning Application Notification -UTT/20/06 67/FUL Land Rear Of Side Stream, High Street, Clavering, Saffron Walden, Essex, CB11 4QR            

 

Website

 

24.3.2020

Green Waste

 Cancelled for the time being

 

EALC

Invoice received, and statement circulated.

31.3.2020

Cllrs

Schedule of planning and payments circulated – voting requested. Cheque book and invoices sent to Cllr Gill by recorded post. 

1.4.2020

Website

Direct Debit set up to pay for monthly website hosting.

3.4.2020

Complaint

Complaint received on 2nd, dated 30th March, responded to, and being treated as vexatious.

6.4.2020

Planning

Planning Application Notification -UTT/20/07 82/HHF Roast Farm, Langley Road, Clavering, Saffron Walden, Essex CB11 4SQ

 

 

Planning Application Notification -UTT/20/07 86/FUL Hazeldene, Langley Road, Clavering, CB11 4SQ         

 

Website

Finally live after chasing Corsto, DD payment will come out on 6th of the month.

7.4.2020

Complaint

Complaint received 15.02.2020 responded to. Follow up complaint email received.

 

Planning

Planning responses made on UDC website for UTT/20/0667/FUL and UTT/20/0638/HHF

 

Cheques

Having received voting for paying invoices, Cllr Gill sent/delivered cheques.

8.4.2020

Website

From Corsto – Re .gov domain – 

‘I have been following up the application for a .gov.uk address for the council.

I have been advised that the application did go in and as an application is approved by 'jisc' - the body that approves the application. The application is currently with 'the committee' that agrees the .gov.uk applications. Once they have approved and confirmed, we will be able to transfer the website to the new domain.

Given current pandemic issues, I have not been given any update on timescales for approval at this stage.’

15.4.2020

SLCC

Webinar watched re: holding Council Meetings by Webinar

 

Kemi Badenoch

Responded to a letter received on 7th April from Kemi Badenoch’s office re: A parishioner and 2 letters of complaint, that he had sent them regarding CPC. 

 

Webinar Report

Circulated

 

Paul Abrahams

Phone message and email left enquiring about the cutting schedule.

16.4.2020

Green waste

Green Waste service resuming from 20th April

17.4.2020

Paul Abrahams

The parish was cut last week, they are carrying on as normal at the moment. They cut The Brambles at stickling Green and reported that someone has cut back the pond at the bottom of the cricket pitch, they have cut that back as well. 

 

Zoom

Proposal that the Clerk adds Zoom for meetings as a direct debit from the Clerk’s Account, at the best rate available – following NALC negotiations.

20.4.2020

FOI 

FOI request received while I was ill, responded to.

 

Parishioner

Request for an area on Stickling Green to be reseeded with a native grass seed mix, to replace a nettle thicket. Request first came in in August 2019, but was withdrawn as an agenda item. 

 

EALC

Councillor and Chairman forums

21.4.2020

DAS Legal Expenses

Emailed for advice regarding libel and slander of Cllrs – phone lines are not operating due to Covid-19.

23.4.2020

DAS Legal Expenses

Call to discuss defamation. Not covered for individuals – revert back to Came and Co to investigate Officials Indemnity through Hiscox.

 

Cllr Couchman

Letter responded to via email

 

Parishioner

Complaint email acknowledged and responded to.

 

PKF Littlejohn

AGAR instructions circulated. Document submission has been delayed until 31st July, with the period of Public Rights to run between 1st September and November. 

 

zoom

Email request to take up NALC’s negotiated discount of £7.99 per month

24.4.2020

Zoom

Response from Zoom, saying NALC’s rate was for organisations requiring 10 subscriptions at a cost of £748 per year, their suggestion was to take out the £11.99 rate (no discount). I have emailed EALC, requesting they enquire with NALC about this. 

 

Meetings

Email circulated requesting attendance via zoom for meeting on 11th May, and a practice meeting with mock agenda on 30thApril.

27.4.2020

Planning

Planning Application Notification -UTT/20/09 13/FUL Ashcroft, Wicken Road, Wicken Bonhunt, CB11 3UL

 

Planning

Comments made for UTT/20/07 82/HHF and UTT/20/07 86/FUL

 

Zoom

Practice meeting set up for 7.15pm 30th April, login details circulated. 

 

Paul Abrahams

Request that the brambles are cut back on Stickling Green to the fence next to High Elms, photos sent through of google maps image from 2009, showing the fence and footpath sign, and current photos showing how obscured it is.

 

EALC

Weekly walk through Covid-19 issue 3

29.4.2020

Planning

UTT/20/0616/FUL, Britannia Works, Stickling Green, Clavering, Essex

Change of use from D1 (gym) to mixed use (gym and office)

Application not sent through from UDC, alerted to it be Cllr Gooding and Highways comments. Comment closing date after 11th May Meeting, after contacting UDC.

 

Affinity For Business

Water bill received, higher than last year, I called to discuss, as I have been made away that the meter has been leaking – Affinity for Business is merging with Castle Water, and so have sent out estimated bills, the meter is being read in May, and if the amount does not match the estimate, then the account will be put in credit, reducing the bill for December. 

30.4.2020

EALC

Email asking if a bursary cheque had been received for £67, sent out on 9th October – it had not arrived, so they will be reissuing it.

 

 

April schedule of planning, and finances circulated. 

 

Practice Meeting

Practice Zoom meeting with 7 Cllrs and 1 invited public participant. 

2.5.2020

Came and Co

 

Request for clarification regarding officials’ indemnity cover re: slander/libel/defamation. 

4.5.2020

Parishioner

Zoom advice received, acknowledged and thanked on 5th May.

5.5.2020

 

Agenda, meeting docs, zoom invitations circulated.

OUTSTANDING ITEMS

 

 

 

Policies 

Village Green – under review

                        

Oxley’s Close

Recommendations

Electricians

Quotes required

 

 

 

TO DISCUSS

Village Sign

 

Instruction

Action